Expensify is one of the longest-running and most widely used expense management platforms, built for individuals, small businesses, and enterprise finance teams. Its flagship feature — SmartScan — uses OCR to automatically extract merchant, date, amount, and tax data from any photographed or emailed receipt, then categorises and submits the expense for approval, eliminating manual data entry.
Beyond receipt scanning, Expensify bundles the Expensify Card (a corporate Mastercard with real-time reconciliation), automatic mileage tracking, multi-step approval workflows, ACH reimbursements, bill pay, invoicing, travel booking, and deep integrations with QuickBooks, Xero, NetSuite, Sage, and major HR platforms. New Expensify (formerly Expensify.com’s next-gen workspace) adds chat-driven expense submission and team collaboration in a single mobile/desktop app.
Snap or email any receipt and SmartScan extracts merchant, date, amount, currency, tax, and category in seconds — even from crumpled, foreign-language, or low-light photos.
The Expensify Card (Visa or Mastercard) auto-reconciles every transaction against the matching receipt and pushes coded entries to your accounting platform — no end-of-month chase.
Mobile-app GPS auto-detects drives and submits mileage at IRS-compliant or custom rates. Manual mileage entries also supported for legacy logs.
Build approval flows by amount, category, project, department, or country. Out-of-policy expenses are flagged automatically before submission.
Reimburse employees via Next-Day ACH in the US (RapidReimbursement) or via international wire/ACH globally. Vendor bill pay schedules invoice payments straight from Expensify.
Native real-time sync to all major accounting platforms keeps the GL in lockstep with expense reports — no CSV exports, no manual journals.
Capture spend in 150+ currencies with automatic FX conversion, VAT/GST tracking, and per-country tax rates — useful for global teams and travelling consultants.
New Expensify combines expense submission with a Slack-style chat workspace where teams discuss bills, request reimbursements, and approve in-thread — a notable shift away from email approvals.
Expensify packs SmartScan OCR, the Expensify Card, automatic mileage tracking, approval workflows, ACH reimbursements, bill pay, invoicing, travel booking, and a customer-managed chat interface into one platform. Native integrations with QuickBooks, Xero, NetSuite, Sage Intacct, Workday, and Gusto sync expenses to your books automatically. Higher tiers add advanced policies, multi-currency support, and per-diem rules for larger teams.
Hand-picked Expensify walkthroughs and independent reviews covering setup, SmartScan, the Expensify Card, and policy workflows.
Expensify is built around a handful of high-impact expense-management workflows that finance teams rely on every month.
Expensify uses per-member pricing, with the Expensify Card lowering the effective rate when a share of company spend runs on the card. Expensify has streamlined its lineup to two paid plans plus a free option for individuals. Prices below are from expensify.com/pricing (USD per member per month).
$5/member/month. Adds corporate card programme, custom approval workflows, multi-level admin, and tag-based reporting. Standard mid-market tier.
Custom pricing, as low as $9 per active member/month. Adds advanced policy compliance, NetSuite/Sage Intacct sync, SAML SSO, per-diem rules, and dedicated support. Built for finance teams scaling globally.
$0/month. SmartScan receipt capture limited to 25 scans/month for individual users — useful for personal tracking before upgrading.
On G2, Expensify holds a 4.5/5 average across 5,000+ reviews — one of the most-reviewed expense platforms on the site (source: G2.com/products/expensify). Capterra reviewers (4.4/5 across 1,100+ reviews) consistently praise SmartScan and the QuickBooks integration. The most common critique across review sites is rising per-user costs for teams that don’t adopt the Expensify Card, and occasional friction migrating between classic Expensify and New Expensify.
We rolled out the Expensify Card to 45 employees and reconciliation time dropped by 80%. SmartScan catches receipts before the card transaction posts, and our NetSuite GL is always in sync. The half-price pricing when 50% of spend runs on the card paid for itself in month one.
For a freelance consultant, the Track plan at $5/month is excellent. Receipts get scanned, categorised, and exported to QuickBooks Self-Employed with one click. The mobile app is the best of any expense tool I have tried. New Expensify vs classic confused me for a couple of weeks.
SAP Concur was wildly over-spec for our 90-person company; Expensify Control gives us the policy compliance, NetSuite integration, and SAML SSO we need at a fraction of the cost. Support is responsive enough on Control tier. Migrating older employees off paper receipts is the hardest part.
If Expensify isn’t the right fit for your team, these alternatives are commonly compared:
Common questions before adopting Expensify.
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