Timetastic is a staff holiday and absence planner. It replaces the leave spreadsheet with a shared team calendar, an approval workflow and automatic allowance tracking, and it deliberately does one job rather than trying to be a full HR system.
At IdealOnlineBusiness, we have gone through all three tiers, what each one adds, and the point at which the top plan stops being a leave tool and starts replacing a separate rota or time-clock product.
| Pros | Cons |
|---|---|
| Very low per-user cost: from 1.50 US dollars per user per month. | Not a full HR system: no payroll, no recruitment, no performance reviews. |
| Shared calendar: the one view that stops teams double-booking leave. | Reporting sits behind Pro: absence trends need the middle tier. |
| Automatic allowances: carry-over and part-days tracked without a spreadsheet. | Narrow by design: you will run other tools alongside it. |
| Approvals in the flow: accept or decline from email or the app. | Top tier is nearly four times entry price: worth it only if it replaces another tool. |
| 30-day trial: no card, no contract, cancel yourself at any time. | No free tier: after the trial every user is billed. |
| Rota and time clock available: without moving to a different vendor. | Fewer integrations: thinner than a full HR suite on connecting to other systems. |
Timetastic is one of the few tools where the cheapest plan is the right answer for most buyers. Start on Business, and only move up if you specifically want absence reporting or you are currently paying for a separate rota or clock-in product.
Timetastic keeps pricing unusually simple. Business is 1.50 US dollars per user per month, Pro is 2.50, and the Rota and Time Clock tier is 5.50. There is no minimum term and no per-company platform fee on top.
The core of the product is a shared calendar showing who is off and when. That single view is what actually stops the double-booked-team problem that leave spreadsheets create.
Allowances, carry-over and part-day bookings are tracked per employee as requests are approved, so nobody has to reconcile a spreadsheet at year end to work out remaining days.
Requests route to the right approver and can be accepted or declined from email or the app. Approvals are the part staff notice most, and Timetastic keeps the loop short.
The Pro tier adds company-wide reporting, absence trend analysis and booking limits by leave type, which is where you spot patterns like Monday absence clustering.
The top tier goes beyond leave into rota building, clock in and out, payroll-ready timesheets and HR record storage. At 5.50 per user it is competing with far pricier workforce tools.
Native mobile and desktop apps mean staff book leave without logging into an HR portal they otherwise never use, which is the main reason adoption tends to stick.
A 30-day trial runs with no credit card and no contract, and you can cancel yourself at any point. That is long enough to run a full monthly leave cycle before deciding.
Three flat per-user tiers, billed monthly, with no minimum term. Business at 1.50 US dollars per user per month covers the shared calendar, allowance records, approvals and the apps. Pro at 2.50 adds booking limits by leave type, absence trends, company-wide reporting and richer user profiles. Rota and Time Clock at 5.50 layers rota building, clock in and out, payroll-ready timesheets, HR data storage and team communication on top of everything else.
For a 20-person team that is 30 dollars a month on Business, 50 on Pro, or 110 on the top tier. There is no setup fee and no annual lock-in, so the decision is genuinely reversible.
Short walkthroughs covering setting up allowances, running a first leave request through approval, and what the rota and time clock tier adds.
Timetastic is deliberately narrow. It handles staff leave properly rather than trying to be a full HR system, and the top tier extends into rotas and time tracking.
Timetastic runs three flat per-user tiers with no minimum term: Business at 1.50 US dollars per user per month, Pro at 2.50, and Rota and Time Clock at 5.50. Every plan includes the mobile and desktop apps and support by chat and email.
Business is the right starting point for most teams. It covers the shared leave calendar, allowance tracking, approvals and part-day bookings, which is the entire reason most companies go looking for a tool like this. Pro earns its extra pound per head only if you want absence trend reporting or need to cap certain leave types. The top tier is worth a look if you are also paying separately for a rota or time-clock product, because 5.50 all-in often undercuts running two tools.
A 30-day trial runs without a credit card and you can cancel yourself at any time, so the cost of trying it is genuinely zero.
Timetastic competes with other leave-only tools and with the leave modules inside bigger HR suites.
On this site, our Sage HR review covers the modular HR route if you expect to need performance or recruitment later, and Buddy Punch, reviewed here is the closer comparison if clocking in matters more to you than holiday.
Common questions about Timetastic pricing, what each tier includes, and whether it replaces a full HR system.
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